PiipAi software features help automate workflows, manage employees, and streamline daily operations.
Do you need a simple solution for tracking timesheets? Or are you looking to automate your complex business processes?
We have something for everyone!
This PiipAi software feature makes it easy and stress-free to meet deadlines, ensuring that projects and tasks are consistently completed on time and stay up to date. Time planning with PiipAi helps optimize schedules and improves workflow efficiency. Innovative shift planning and customizable scheduling ensure that the right people and materials are always in the right place at the right time.
Design your ideal recruitment process from start to finish. Customize and manage each stage of hiring through a candidate screening system to minimize risks and avoid unexpected surprises. Includes automatic VEVO, police, and background database checks, the ability to create and configure psychometric tests, and even the option to set up trial tasks.
Calculate pay rates and understand your advantages and gaps. PiipAi’s built-in compensation feature automatically calculates staff pay rates and gross salaries, ensuring you stay up to date with salary changes in your industry.
Add custom web forms to your job postings or link them to your website to reduce manual data entry and let candidates fill in their information themselves.
Keep your data safe. We use the highest security standards to protect your information — all your business data, accounts, networks and contacts, offers, timesheets, and project workflows are securely protected. Automated scheduled backups help ensure your data remains safe at all times, while cross-region replication and infrastructure monitoring help prevent data loss.
Tagging clients and candidates is one of the most effective ways to define specific groups for easy access later. You can quickly filter by one or multiple tags. Our tagging features reduce search time, helping you find exactly what you’re looking for using your custom tags and filters.
PiipAi offers full SMS and email integration to support real-time project management. Every step — from order confirmations to scheduling and timesheet management — is easy to manage. With a fast messaging system, you can send notifications, confirmations, and bulk messages to candidates, all from one place and fully under your control.
PiipAi automatically identifies phone numbers and routes calls to the appropriate team members responsible for specific people, roles, or departments. Save time and improve team productivity by handling only the calls that matter. In addition, our advanced system allows you to record calls, conduct phone surveys, and keep your information management fully under control.
Every skill matters. Stay informed about candidates’ skills, experience, knowledge, and profiles to ensure client satisfaction and find the best match for your needs and those of your clients. Evaluate candidates based on your own defined criteria. A simple evaluation system allows you, your team, or previous managers to provide detailed feedback, helping you make better decisions throughout the recruitment process.
Upload photos, personal details, certificates, licenses, and qualifications to verify that candidates have the required skills. Using certificates and licenses helps streamline compliance with placement and registration requirements. Clients can easily view and download everything they need.
PiipAi helps you quickly find the right candidates by automatically matching them based on skills, roles, location, and availability. There’s no need to manually review profiles — the system does it for you. When your days get busy, built-in reminders help you stay on track. No more missed orders, calls, tasks, or meetings. The system gives you a clear overview of your daily plan, including what’s been completed and what still needs attention.
Design your ideal recruitment process from start to finish. Customize and manage each stage within the candidate management system, ensuring your next hire is never a surprise. Use automated VEVO, police, and reference checks, create and assign your own psychometric tests, and set up trial tasks when needed.
Track the performance of your sales process visually and stay in control of your revenue and costs. Manage your sales opportunities, define your strategy, and receive notifications when targets are met or missed. Create account forecasts, analyze clients, and see exactly where they are in the buying process. Keep your entire workflow organized by creating, updating, and tracking tasks, stages, and results in real time.
Get to know your clients better with PiipAi’s onboarding features. Credit checks, references, and previous communication history are all easily accessible in one place. Make more informed and confident business decisions.
The client portal provides 24/7 access to job offers and project progress anytime, anywhere. Track projects and profitability from start to finish. Build trust and loyalty by offering fast, personalized support across all channels. Full control over workforce management, resources, and recruitment helps you act faster and keep everything under control.
Browse candidate profiles and quickly find the skills and experience you need for your next project. Gain deeper insights into candidates through virtual profiles and customizable evaluation tools.
PiipAi’s candidate portal speeds up response times, improves satisfaction, and reduces business costs. Candidates can update their own profiles with skills, qualifications, certifications, and recent projects, along with employer references and verifications. No more blind hiring. PiipAi replaces outdated recruitment processes by connecting supply and demand directly, eliminating unnecessary intermediary fees.
Monitor your subcontractor contracts with ease. Access fast, actionable insights to keep workflows running smoothly and reduce the risk of additional costs and delays.
Manage subcontractors more easily and efficiently. All data is in one place: invoices, purchases, contracts, maintenance schedules, and tasks. Subcontractors can submit invoices, request order numbers, and provide feedback on projects — enabling smoother collaboration and faster issue resolution.
PiipAi offers a wide range of ready-made, proven packages you can use right away. Leverage role- and industry-based templates to cover all key steps in candidate sourcing or project management. Limited knowledge or experience won’t hold you back — our pre-built packages help you perform like a seasoned professional.
PiipAi’s intuitive and secure system gives you full control over timesheet creation and approvals, keeping you always up to date. As a manager or administrator, you get a clear overview of all working hours, overtime, and breaks. User-friendly time entry ensures a smooth workflow — save progress, complete entries later, and increase control when needed. Sync working hours and generate reports tailored exactly to your needs.
Manage your talent pool efficiently. PiipAi’s testing and evaluation tools help you quickly identify the best candidates, reduce staff turnover, and improve productivity. For high-volume recruitment, scoring views allow you to easily highlight top candidates. Review candidates’ training history and newly acquired skills — all the information you need in one place.
Track employee locations during their shifts and get a real-time overview of where they are. Our location tracking feature, combined with web-based timesheets, gives you full control over operations — monitor working hours, assignments, and progress, and respond quickly to any changes or issues.
Connect all your business expenses in one system — purchase orders, e-invoices, paper invoices, email invoices, and supplier networks. Once timesheets are approved, invoices are generated automatically, allowing you to track outstanding payments and cash flow in real time.
Is your employee on the way? PiipAi’s pre-check feature automatically detects whether an employee is heading to the job site, helping prevent delays and unexpected absences. This gives HR and project managers confidence that shifts will start as planned and workflows will run smoothly.
If our pre-check system detects that an employee cannot make it to work, a replacement is automatically assigned and sent. This ensures you’re never left short-staffed. PiipAi’s unique shift confirmation feature makes workforce management simple and reliable.
Use the distance calculator to determine the distance between the job site and the candidate. Research shows that the greater the distance between an employee and their shift, the higher the risk of issues. Our mapping features help eliminate this problem entirely.
Wage breakdowns, taxes, pension contributions, and insurance are tracked in real time, with reports generated instantly. Employees can follow the process, while you approve everything with a single click. Data is automatically transferred to accounting software to process payments and ensure everything is accurate.
Stay connected with your workforce and monitor availability at any time. An automated messaging system lets you quickly confirm candidate availability and fill open positions within minutes. Automated reminders ensure candidates don’t miss shifts, interviews, or timesheets. Send notifications to clients for job confirmations and approve submitted timesheets with ease.
Set and track budgets for each job. Breaking projects down into individual jobs ensures better control and smoother communication between teams and subcontractors. PiipAi synchronizes project data with overall job budgets, giving your team real-time access to financial and project information. This allows you to monitor costs, forecast effectively, and make informed financial decisions.
Get to know your talent and make better hiring decisions. Mark preferred employees for clients, roles, and teams, and reward reliable and loyal staff. Identify future leaders, develop high-potential employees, and build a consistent development and training process.
Don’t make the same mistake twice. Track candidates who have caused issues or received negative feedback. Record behavioral history, failed training and tests, and analyze client satisfaction to prevent future problems. Improve risk control and protect your brand and reputation.
Develop a data-driven evaluation system based on candidates’ recurring behavior. Our advanced algorithms track specific actions and assign individual loyalty scores. This feature helps differentiate employees and enables you to work with the most reliable and loyal candidates.
PiipAi enables a data-driven approach to evaluating employee reliability. It measures the frequency of unreliable actions and calculates a reliability score on a scale of 1–5. This allows you to select the most dependable candidates.
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