Manually managing employees’ working hours, attendance, and tasks can be time-consuming and increase the risk of errors. This can be especially challenging for companies where employees work in shifts, move between different locations, or carry out tasks outside the office.

PiipAi brings working time and attendance information together in one system. This helps companies reduce manual work, improve workforce coordination, and respond more quickly to unexpected changes.

Let’s look at three PiipAi features that make employee time tracking and attendance management more efficient.

⏱️ Online Time Tracking

Timesheets completed on paper or in spreadsheets can lead to errors, take up a great deal of time, and make data verification more difficult.

PiipAi’s online time-tracking system allows companies to manage the following in one place:

• working hours;
• breaks;
• overtime;
• attendance;
• shift start and end times.

The system can be adapted to suit each company’s work processes and requirements. Employees can record their hours more easily, while managers receive an up-to-date overview of working time and workload.

This reduces manual administrative work and helps prevent errors in time records.

📍 Location-Based Workforce Management

Location data can be useful for companies whose employees move between different sites, customers, or work areas during the day.

When configured appropriately, the location-based feature can provide an overview of:

• whether an employee has arrived at the assigned workplace;
• when a task was started;
• whether an employee needs instructions or a new assignment;
• which area has an available employee.

This helps companies plan tasks more effectively and communicate with employees more quickly.

When location data is used, the company must define a clear purpose, collect only the information necessary for carrying out work-related tasks, and inform employees in advance about how their data will be used. Employee consent may not always be an appropriate legal basis in an employment relationship because of the imbalance of power between the employer and the employee.

✅ Pre-Shift Attendance Check

Unexpected absence or lateness can disrupt operations, particularly in shift-based or site-based work.

PiipAi’s pre-shift attendance check helps identify situations in advance where an employee may not arrive at work on time.

The system can send the employee an SMS or notification asking them to confirm whether they will attend work. If the employee reports that they cannot come in, the system can begin finding a replacement and provide that person with the necessary work information.

An automated call can also be used, allowing the employee to respond using the phone keypad. In the event of a delay, the system can ask for an estimated arrival time and forward it to the manager.

This allows the company to respond before the shift begins and reduce last-minute changes.

📊 More Efficient Workforce Management and Less Manual Work

PiipAi helps companies bring working time, attendance, and workforce management information together in one system. Automated notifications and workflows can reduce administrative workload and give managers a clearer overview of day-to-day operations.

PiipAi brings employee time tracking, attendance, and workforce management information together in one system.

Try PiipAi free for one month.