Labour hire automation brings the entire workflow into one system, reduces manual work, and helps labour hire companies respond to client needs more quickly.

More companies are using labour hire services to find workers with the right skills at short notice. For the client, the process may seem simple: they submit a request and wait for a suitable worker.

For a labour hire company, however, every request involves several steps. The team must clarify the client’s requirements, find suitable candidates, check their availability, provide the necessary job information, and confirm that the selected worker will arrive on time.

📋 Clients Submit Requests Directly Through the System

In a traditional labour hire process, clients usually send their requirements by phone or email. A coordinator must then enter the request manually and collect any missing information.

PiipAi allows clients to submit requests directly through the application. A request may include:

• a description of the assignment;
• the number of workers required;
• the work location;
• the shift start and end times;
• the required skills or experience;
• any other relevant working conditions.

When all the necessary information is available in the system from the beginning, the candidate search can start sooner. The coordinator no longer needs to gather information from several different channels.

🔎 The System Finds Candidates Who Meet the Requirements

After a request has been submitted, PiipAi can compare the client’s requirements with candidate data.

The matching process may take into account:

• the candidate’s skills and previous experience;
• previous job roles;
• location;
• availability;
• previous assignments;
• conditions specified by the client.

This helps the system identify candidates who meet the requirements of a particular assignment. The coordinator can review the results and make the final selection when necessary.

📲 Suitable Candidates Are Contacted Quickly

Once suitable candidates have been identified, the system can automatically send them the relevant job information.

The notification may include:

• the work location;
• a description of the assignment;
• the shift start and end times;
• pay and working conditions;
• the deadline for responding.

Candidates can confirm their availability or decline the offer. This reduces the need to contact candidates individually and helps the coordinator identify available workers more quickly.

✅ Request Status Can Be Tracked in One Place

The labour hire process does not end when a candidate is found. It is also important to know whether the worker has accepted the assignment, received the necessary information, and will arrive at work on time.

PiipAi allows the coordinator to track the progress of each request in one system. They can see:

• which candidates meet the requirements;
• who has received the job offer;
• who has accepted the assignment;
• whether more workers are still needed;
• whether a replacement worker is required.

This gives the team a clearer overview and helps them respond more quickly when a candidate withdraws or a worker is unable to attend.

⚙️ Less Manual Work

Automation does not mean removing people from the recruitment process entirely.

PiipAi is designed to reduce repetitive tasks such as:

• entering requests manually;
• searching for candidates one by one;
• sending the same messages repeatedly;
• checking availability manually;
• tracking request statuses across multiple spreadsheets.

Coordinators can instead focus on complex situations, client communication, and decisions that require human judgement.

Automation helps recruitment teams spend less time on repetitive tasks and more time communicating with candidates and managing situations that require personal attention. Read more about how automation and AI are changing recruitment.

📈 Labour Hire Automation Makes the Process Easier to Manage

PiipAi brings client requests, candidate matching, notifications, and request statuses together in one system.

An automated workflow can help:

• reduce the administrative workload;
• speed up the search for suitable candidates;
• improve the flow of information;
• reduce errors caused by manual data entry;
• provide a clearer overview of each request.

As a result, labour hire automation makes the process easier to manage for clients, coordinators, and workers alike.

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