Features
Need simple online timesheet software? Need to automate your complex business processes? We’ve got you covered!
Scheduling
This PiipAi feature takes the hassle and stress out of managing deadlines, ensuring projects and tasks are on track and up-to-date. Scheduling using PiipAi optimizes your timetables and increases workflow efficiency. Innovative shift planning and customizable scheduling to get the right people and materials to the right place, on time, every time!
Customisable user roles and/or permissions
Design your optimal recruitment process from start to finish. Customise and manage your own hiring stages through the applicant tracking system, ensuring your next hire has no surprises! Automated VEVO, Police and reference checks; design and set your own psychometric testing; even create your own work trials.
Award Interpreter (Rate Coefficient)
Calculate award rates and know your ins and outs! PiipAi’s built-in award interpreter automatically calculates award rates for staff, calculating their gross pay and ensuring you’re always up-to-date with your industry award.
Tags
Tagging your clients and candidates is one of the best ways to define specific groups you want to access later – you can easily filter for single or multiple tags. Improve your search time with our tag functions – find exactly what you’re looking for through your own customized tags and filters.
Secure and backed-up servers
Keep your data safe! We use the highest security standards to guarantee your data protection – your business information, accounts, networks and contacts, tenders, timesheets, and project workflows are all secure. Automatic scheduled backups help to keep your data safe. Replication across regions and infrastructure monitoring prevent data loss.
SMS & Email Integration
PiipAi has full SMS and email integration and functionality. Every step of your project planning is triggered and backed up with SMS and Email Confirmation. This feature allows for real-time project management. Forgot to confirm the order? Didn’t push send on that email? The efficiency this brings to your project progression is scary…in the best way. Our advanced SMS system lets you control your workflow and keep on track day by day. Using our agile message application software, you can create orders, get confirmations, check on your employees, schedule work, and follow up with the time sheets – it’s as easy as it sounds! Moreover, you can also create custom templates for users and send bulk SMS to any of your candidates!
VOIP Integration
PiipAi automatically recognizes the numbers and redirects calls to the team members that are dealing with specific people, roles, or departments. Save your time and increase team performance – only get the calls you are meant to get! Our advanced system also allows you to record calls – conduct phone interviews and keep on track while you manage your information resources!
Skills
Make every skill count! In order to ensure your clients are happy, keep on track with candidate skills, experience, insights, and reviews, finding the right match for you and your clients. Grade your candidates on the criteria you set. The easy-to-use grading system allows you, them, or any previous manager to provide detailed feedback that will help you make better hiring decisions.
Attach any files to candidate profiles
Attach photos, ID, tickets, licenses, and qualifications to ensure candidates have the right skill set assigned. Proof of tickets and licenses helps streamline induction and registration requirements. Clients are able to see and download anything they need directly for themselves.
Fast and easy candidate research system, activity reminders and more!
PiipAi supports advanced candidate research systems – it automatically picks the best matches according to their skills, job role, location, and availability! Forget about going through candidate profiles and looking for information – PiipAi will do it for you! When you’re feeling too busy and your days are hectic, you can keep on track with our activity reminders – no more missed orders, calls, assigned tasks, or meetings. Our customized software will let you see the plans for the day and what’s been done or missing!
Webforms
You can add customized web forms to your job ads or link to your website to reduce data entry and get candidates to do it for you!
Customisable Recruitment Workflow
Design your optimal recruitment process from start to finish. Customize and manage your own hiring stages through the applicant tracking system, ensuring your next hire has no surprises! Automated VEVO, Police, and reference checks; design and set your own psychometric testing; even create your own work trials.
Manage your subcontractors
Keep on track with your subcontractors’ agreements. Fast and actionable information ensures your subbies are on track and reduces the risk of non-budgeted costs and delays in completion.
Client Profiles
Get to know your clients better with PiipAi’s onboarding functionality. Credit checks, references, and previous client interaction notes are all at your fingertips! Never make a bad business decision again!
Subcontractor Self Service
Easy and effective subcontractor management allows you to control the growth and expansion of your business without compromising your standards and brand. Seamless integration of all data in one! Follow the billing history, purchase details, total cost of ownership, agreement/contract information, preventative maintenance schedules, and job-related tasks and activities. Subcontractors can submit invoices, raise order numbers and provide feedback on project workflow as well as efficient dispute resolution and mediation.
Sales pipeline/workflow
Visually see the performance of your sales process – keep on track with your earnings and spending! Manage your pipeline, define your sales strategy, and get alerts when sales targets are reached or dropped. Get account forecasts and analyze sales prospects by seeing where they are in the purchasing process. Keep your workflow on track – create, update, and monitor all the work, milestones, and deliverables associated with your tasks and projects in real time.
Client Self Service
Plan your hiring process with one click! Your client portal allows 24/7 access to your business – simply log on and monitor job requests and work progress anywhere, any time. Keep your finger on the pulse, literally! Track your projects and profits from start to finish, and anywhere in between. Build trust and loyalty with your customers through personalized, quick response support across all channels, managing every step of the management and recruitment processes. Be in full control of managing your staffing needs, resource management, and acquisition. Full accessibility to customer account information and real-time data flow allows prompt, informative, and accurate business decisions.
Candidate Self Service
PiipAi’s fully functional candidate side of the software speeds up response times, improving customer satisfaction and reducing your business overheads and costs. Candidates can update their profile with skills and abilities, qualifications, tickets, and licenses as well as recently completed projects with employer references and verifications. Never hire blindly again! PiipAi replaces outdated recruitment activities and costs to your business. The open marketplace eliminates unnecessary middleman costs. PiipAi connects the supply with your demand directly.
Premade workflow/tests/scripts
PiipAi provides endless amounts of ready-made and proven packages for you to easily implement and use right away! Use role and industry-specific packages to ensure you cover all your bases when looking for the right person or managing a project. Don’t let a lack of knowledge or experience hold you back in business. Our ready-made packages allow you to operate as if you’ve been in the game for years!
Candidates Profiles
Search through candidate profiles and easily find the skills and experiences you need for your next project. Capture deeper insights into your candidates with our virtual employee profiles and tool kits of configurable assessment options.
Online timesheets
With an intuitive interface and tested security options, PiipAi allows you to manage your timesheet generation and approval process with full control and peace of mind. Keep on track! As a manager or admin, you’ll get a report of every tracked time, so you can easily identify working hours, overtime, and breaks. Our user-friendly interface for timesheet entry guarantees efficiency and productive workflow. Save a timesheet and submit it later with the ability to increase audit and control capabilities. Sync the hours and generate time reports that are customizable to your exact needs.
Testing and Scoring Capabilities for Candidates
Manage your talent pool! PiipAi helps you improve your next hire with a testing and scoring tool to improve productivity and decrease staff turnover. Quickly identify the best candidates during high-volume recruitment campaigns through the Scores view. View the training history and new skills gained by your candidates.
Location Tracking
Record your employees’ location during their shift. Our Location Tracking feature combined with online timesheets makes sure you are always in control.
Automated Invoicing
Connect your businesses to all your sources of spend – purchase orders, e-invoices, paper and emailed invoices, and supplier networks. Once timesheets are approved, invoices are generated automatically, allowing you to track aged receivables and cash flow in real-time.
Pre-shift check
Are they definitely going to work? PiipAi automatically checks workers are on their way.
Automatic reassignment if candidate is uncontactable
If our pre-shift system records that a worker isn’t going to work, a replacement is found and automatically sent on the way. Never get caught short-handed with staff again. PiipAi’s unique shift confirmation function will be your new best friend!
Distance calculator/mapping functionality
Use the distance calculator to find out the distance between your job site and the candidate! Research shows that the greater the distance between worker and shift, the greater chance of something going wrong. Our distance mapping function eliminates this issue!
Automated Payroll
Wage allocations, tax, super, and insurance can be reported on in real-time and reports created within seconds. Controlled access allows employees to drive the process; all you have to do is simply hit the ‘approve’ button. Data gets pushed to accounting software for pay runs, payment authorization, and reconciliation!
Automatic candidate availability check
Follow your workforce and stay connected! Easily check the availability of your candidates at any time – the automated messaging system will allow you to verify available staff and fill the vacancies within minutes! Automated reminders ensure that candidates never miss a shift, job interview, or forget to submit their timesheets. Send courtesy notifications to clients confirming job orders, and shifts and approve timesheets submitted.
Set budgets according to projects and job sites
Set and stick to budget levels for each job site. Dividing multiple projects into one or many job sites ensures control and communication across the different subcontractors and work crews. Multi-project job sites can easily blow out your overall budget. PiipAi allows you to set and then synchronize individual project data against the overall job site, ensuring all financial data, vendor information, and project information is available to each team member in real-time. Now, you can make informed financial decisions from the field by tracking expenses and forecast costs to complete each line on the budget.
Favoured List
Know your talents and make better hiring decisions! Tag your favorite workers against particular clients, job sites, and staff, and reward reliable and loyal staff each and every time. Identify future leaders by looking inwards and fostering a culture of high performance and development. Talent management helps to identify high-potential employees and establish a succession process to develop talent pipelines and individual succession plans.
“Black” list
Don’t make the same mistake twice! Our ‘black’ list function allows you to track those candidates that have caused you issues and received negative feedback. Record history of behavior failed inductions, and onsite testing, and review client satisfaction feedback and behavior of the candidates in order to predict and prevent future failures! Increase your business risk control and decrease your liabilities by being aware of the network of ‘blacklisted’ users that haven’t followed your rules and expectations. Ensure your brand and reputation are never tainted.
Candidate rating: Loyalty factor
Develop a scientific rating system based on candidate/worker repeated behavior. By using our complex algorithms, you can follow particular actions and determine individual loyalty ratings. This feature differentiates employees and lets you work with the most loyal ones!
Candidate rating: Reliability factor
PiipAi lets you develop a research-based method for calculating the reliability rate of an employee. It measures the frequency of unreliable actions and calculates a reliability level from 1 to 5. Now you can select the most reliable candidates!
